Even though the modern world is moving more and more to digital spaces, we still have a lot of paperwork to keep track of. Especially if you’re a renter, there are a few very important documents that you need to store in a safe place. So this week, we’re offering a few tips for getting—and staying—organized.
First of all, you’ll need a filing cabinet or a file drawer inside a desk. If you’re tight on space and don’t have many documents to organize and store, consider picking up a filing box. There are a variety of styles of varying size, portability, and durability, so pick what’s right for your needs. An office supply store will have the biggest selection, but places like Walmart and Target have what you need as well. While you’re at the store, you’ll need to buy some hanging folders and file folders to fill your new box. You can go as colorful and decorative as you want, and sometimes color-coding can be a fun, simple way to further organize your papers. Ideally, you’ll want to get a box and folders that fit legal size paper so you don’t have to fold and cram to make stuff fit.
Once you’ve brought home all your supplies, it’s time to categorize your papers and label your folders. How you choose to organize the individual folders is up to you, but alphabetizing or placing things in order of importance are the two simplest ways to do it.
For example, you might label your first hanging folder “Home” and fill it with file folders that contain your lease, records of rent and utility payments, your renters’ insurance policy, pictures you’ve taken of your apartment pre-move-in as well as all your personal belongings, and any correspondences from your landlord.
Your next folder might be for your kids’ documents (birth certificates, passports, school and medical records, etc.).
If you’re a renter and pet owner, it’s also important to keep your pet’s records organized. For example, if you have any additional paperwork with your landlord permitting your pet in the rented property, you’ll want to save that either with your lease or with your pet’s vet records (or make a copy and save it in both places to be extra thorough).
The rest of the things you should file away are either pretty obvious (work papers, financial records, etc.) or unusual. By unusual we mean the instructions and manuals that come with electronics, appliances, and furniture. Why file these things? Because when you move, you’ll want to have the instructions handy for dis-assembly and reassembly of bulky furniture. Just think: you brought that entertainment center into the apartment in pieces, and if it won’t fit through the door fully assembled, you’ll kick yourself if you’ve lost the instructions in the shuffle.
Any papers that seem even a little bit important should be filed away for safekeeping. When spring cleaning time comes around, you can go back through your files and get rid of anything you definitely don’t need anymore. Just remember to shred documents that contain personal information before recycling them.